Moving a Copier or Printer

Moving office equipment properly Businesses grow, businesses shrink ... bottom line, businesses change all the time. When businesses change, their office equipment needs change. Sometimes you need to move to a smaller location and in other instances, a larger facility is needed to do the job.

When it comes to moving your office equipment from one location to another, you need to move it properly to minimize down-time, damage, and moving costs. When looking to move office equipment, we think there are 3 ways to achieve the move:

  1. DIY
  2. General professional movers
  3. Professional movers specializing in office equipment moves


Let us take a closer look at these options to help decide the best route for moving your precious, valuable office equipment.

First, the Do It Yourself method. This method is the most popular as well as the cheapest upfront method. However, this is the method which is most destructive to office equipment, especially the larger in size and more valuable the equipment becomes. For instance, a copier can weigh hundreds of pounds and contains a number of components which must always be properly aligned, never shaken, and/or locked before transport. Almost 100% of the time, these components are not properly secured and protected during a DIY move. The necessary equipment to properly secure the weight of a copier is not something in the average toolbox. A Do It Yourself move of a $10,000 copier could easily result in a very costly repair bill once it is move and ready for use.

Next is the General Professional Movers option. These guys and gals possess the muscle for the move of office equipment. However, many of them fail to realize moving office equipment is very different from moving a couch or dresser. Pro movers, similar to DIY, do not know which components need to be secured and how to secure them for a proper move. We notice most bulky office equipment will have warped frames once the equipment is delivered. This is because the strong guys and gals at the professional moving company believe that "tight is right" when it comes to securing items on their trucks. In a lot of instances, "tight is right" will work, but for copiers with finishers and multiple trays, "tight is right" will bend the frame, cause misalignments of components, and lead to unexplained jamming and error codes for your equipment. And the majority of the machines will have broken plastic parts and toner all over the machines when they are delivered. Repairs for bent frames, toner spills, etc could range from $300 up to "not feasible to repair" depending on what items are damaged.

Last up to bat is the Pro Movers Specializing in Office Equipment moves. While they will be the most skilled at moving your equipment, they will result (more times than not) in a separate bill from the company moving the rest of the furniture. These guys will probably be slightly more expensive than the previous two options for transporting the office equipment portion of your move. However, their skill for caring for your office equipment during a move will result in a repair bill much smaller than the previous two options, if there is a repair bill at all. The office equipment specialists will know which components need to be secured and how to secure these components. For example, a color printer or color copier may need to have all the imaging components removed and secured separately in a darker area than the printer or copier itself. The specialist will know this and properly secure all the imaging components in a dark compartment separate from the rest of the machine. The specialists also understand that certain components do not need to feel the bounce that moving trucks incur while moving. These special components need to be transported differently than the rest of the machine.

Keep all these things in mind the next time you need to move office equipment. Bubble wrap and muscles may not be all you need to get the job done the right way. You may be wise to offload the task to a company like A+ Tech Services, Inc. Schedule your move today and rest assured your equipment will arrive at your new location safe and sound!